Administrative Assistant / Office Administrator

Position Title: Administrative Assistant

Position Summary

We are seeking a detail-oriented and organized Administrative Assistant to support daily office operations and provide administrative support across multiple departments. The ideal candidate is professional, proactive, and capable of managing a variety of tasks in a fast-paced environment while maintaining excellent customer service and attention to detail.

Key Responsibilities

• Provide administrative support to managers and team members
• Answer and direct incoming phone calls, emails, and inquiries
• Schedule meetings, appointments, and maintain calendars
• Prepare, update, and organize documents, reports, and presentations
• Perform data entry and maintain accurate records and databases
• Manage electronic and paper filing systems
• Coordinate office supplies, equipment, and vendor requests
• Assist with onboarding paperwork and employee documentation
• Support customer service activities and respond to client inquiries
• Maintain confidentiality of sensitive information
• Assist with special projects and additional administrative tasks as assigned

Qualifications

• High school diploma required; Associate's or Bachelor's degree preferred
• 1+ years of administrative, office support, customer service, or clerical experience
• Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Experience with CRM, ERP, or database systems preferred
• Excellent written and verbal communication skills
• Strong organizational and multitasking abilities
• Ability to prioritize tasks and meet deadlines
• Professional demeanor and strong attention to detail